Creating Your First Virtual Event

Create an Event Organizer Account

If you haven't done so, create an Event Organizer account on BoothCentral at https://my.boothcentral.com/v/create-account/promoter.

Create Your Event
For video instructions, click here.

Once your promoter account is created, log in as an Event Organizer and click the Create an Event button. There are many sections which you can move between inside the left navigation bar (after you've named your event). You changes will automatically be saved.


1. Event Listing

This is where you will fill out general information about your event. There are four sub-sections:
Basic Information - This section will ask for your event's name, cover image, and the dates/times.
Contact Information - This section will ask for your contact information.
Additional Details - This section allows you to upload an Exhibitor Manual and asks for information about refunds and deadlines.
Virtual Event Page - On this page you'll be asked to upload two additional images. You'll also be asked for information on what you'd like to do for an Event Video and Event Chat. For more information on the Event video, click here.
Don't miss the Preview button at the top right of the Create an Event page! You will be able to see what your event page will look like by clicking this button. There are two tabs of the Preview page - Event Info Page & Live Event Page.

2. Booth Application

Application - You can select what questions are included in your event application in this section. The Virtual Event section is automatically selected if you indicated it is a Virtual Event in the Event Listing section. If you have custom questions you would like added, please send an email to support@boothcentral.com.

Note: The Products/Services questions are primarily intended for in-person events, so we recommend not selecting this option for your virtual event as it creates more images for your booth hosts to upload. The Social Media questions are intended to make it easier to quickly jury applicants, they do not populate into the tiles. If you don't need social media information as the event organizer, we recommend not selecting this option.

Booths- Specify what type and how many virtual spaces you would like to offer. Click the + sign to add additional booths. The section below will explain how to control the way your virtual booths are displayed during your live event.

Note: We strongly recommend you read this article to understand how your booth set-up will effect the location of your virtual booths on your event page.

Add-ons - You can offer additional products to your vendors in this section.  This is primarily used for in-person events (for example, you could rent tables, chairs, etc. here).

Vendor Payments - BoothCentral, by default, will accept online credit card payments on your behalf. If you also allow other payment methods such as Check, Cash, PayPal, or ACH, select the corresponding checkboxes and provide the necessary instructions (for more details click here). NOTE that BoothCentral does not have the ability to accept PayPal payments directly on its platform. The last part of this section is to specify your Payment Terms. If you decide to split the total amount due into multiple payments, the 1st payment should either be Due Upon Acceptance or Due Upon Sign-Up. The difference between the two options is that for Due Upon Acceptance, the Booth Host's credit card will not be charged until you accept them into the event, whereas for Due Upon Sign-Up, their credit card is charged when they submit the application. Note that with Due Upon Acceptance, if the Booth Host opts to pay by credit card, their credit card will automatically be charged as soon as you accept them into the event. The Booth Host does not need to log back in to submit a payment nor do you need to do anything else.

First-Time Event Organizers

If you are a first-time Event Organizer, you will be redirected to a Stripe page after completing the Payment Terms section to sign up for a Stripe merchant account. Stripe is BoothCentral's credit card payment processor and will handle all the necessary fund transfers to and from your bank account. It also securely handles and stores vendors' credit card data. As such, BoothCentral does NOT have access to any of your Booth Host's or your sensitive data.

For information on editing your event after you've published it, click here.
Was this article helpful?
Cancel
Thank you!