Creating Your First BoothCentral Event

Video instructions located here and at the end of this article.

Create an Event Organizer Account

If you haven't done so, create an Event Organizer account on BoothCentral at https://my.boothcentral.com/v/create-account/promoter.

Create Your Event

Once your Event Organizer account is created, log in and click the Create an Event button. There are many sections which you can move between using the left navigation bar (after you've named your event). You changes will automatically be saved.

Edit Event

1. Event Listing

In this section you will fill out general information about your event. There are three sub-sections:
Basic Information - This section will ask for your event's name, cover image, and the dates/times. You will choose your Event Type in this section: In-Person, Virtual, or Hybrid.
Contact Information - This section will ask for your contact information.
Additional Details - This section allows you to upload an Exhibitor Manual and asks for information about refunds and deadlines.

Don't miss the Preview button at the top right of the Create an Event page! You will be able to see what your event page will look like by clicking this button. For Virtual and Hybrid events, there are two tabs of the Preview page - Event Info Page & Live Event Page. You will be able to customize Live Event Page after you have published your event.

2. Booth Application

In this section you will create your event application. There are four sub-sections:

Application - You can select what questions are included in your event application. The Virtual Event section is automatically selected if you indicated it is a Virtual Event in the Event Listing section. If you have custom questions you would like added, please send an email to support@boothcentral.com.

Note: The Products/Services questions are primarily intended for in-person events, so we recommend not selecting this option for a virtual event as it creates more images for your booth hosts to upload. The Social Media questions are intended to make it easier to quickly jury applicants, they do not populate into the virtual booths.

Booths- Specify what type and how many booth spaces you would like to offer. Click the + sign to add additional booths. For virtual events, we highly recommend you read this article to understand how your booth set-up will effect the location of your virtual booths on your event page. For in-person events, we recommend this article.

Add-ons - You can offer additional products to your vendors in this section. This is primarily used for in-person events (for example, you could rent tables, chairs, etc. here).

Vendor Payments - BoothCentral, by default, will accept online credit card payments on your behalf. If you also allow other payment methods such as Check, Cash, PayPal, or ACH, select the corresponding checkboxes and provide the necessary instructions (for more details click here). NOTE that BoothCentral does not have the ability to accept PayPal payments directly on its platform. The last part of this section is to specify your Payment Terms.

First-Time Event Organizers

If you are a first-time Event Organizer, you will be redirected to a Stripe page after completing the Payment Terms section to sign up for a Stripe merchant account. Stripe is BoothCentral's credit card payment processor and will handle all the necessary fund transfers to and from your bank account. It also securely handles and stores vendors' credit card data. As such, BoothCentral does NOT have access to any of your Booth Host's or your sensitive data.

For information on editing your event after you've published it, click here.

3. Live Event Page (Virtual and Hybrid events only)

Once you have published your Virtual or Hybrid Event, another section titled Live Event Page will appear in the side-bar with three sub-sections:

Branding & Content - This section will ask for images for your Virtual Live Event Page. You are also able to add more tabs to your Event Page here.
Stage - If you're planning to have an event video as part of your event, this is where you will set that up.
Advanced Options - This section allows you to control additional aspects of your event. For example, you could change "Meet the Vendors" to "Meet the Artists", or "Meet the Exhibitors".

Video Instructions

Updated on: 17/02/2023

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