Articles on: Event Organizers

Application Question Builder: Full Control Over Your Vendor Application

The Application Question Builder gives event organizers full control over how their vendor application looks and what information is collected. You can create your own set of questions, group them into sections, choose how vendors respond, and shape the application to match your event’s exact needs.


This tool is designed to give you full flexibility—from simple confirmations to detailed screening and requirement-based applications.


What Is the Application Question Builder?


The Application Question Builder lets you add questions to the vendor application for a specific event. These questions are part of the application process and must be completed by vendors before they can submit their applications.


With this tool, you decide:


  • What questions are asked
  • How are the questions grouped into different sections
  • How vendors respond (text, selection, upload, acknowledgement)
  • Which questions are required or optional
  • How detailed or minimal does your application need to be


In short: you control the structure and content of your application.


How to Use the Application Question Builder


You can create and manage questions directly from your event dashboard.


How to make a Custom Question


To add questions:


  1. Go to your Event
  2. Select 1. Edit an Event
  3. Open the Sections and Questions tab
  4. Click Add New Section
  5. Enter a clear Section Name (for example: Product / Services or Terms and Conditions)
  6. Click Add New Question or Add Existing Question
    • Add New Question: Select the question type, then enter your question and response options
    • Add Existing Question: A pop-up will appear allowing you to choose from pre-made questions or ones you have created previously

You can add multiple sections and questions, and rearrange them to match your preferred application flow.


Not sure which question type to use?



Best Practices: Building and Reusing Sections


Using the Application Question Builder thoughtfully helps reduce setup time, prevent duplicate content, and create a smoother experience for both you and your vendors.


If your events require the same questions, it’s best to reuse existing sections and questions rather than cloning them. Reusing sections and questions keeps applications consistent and avoids unnecessary duplication. The system will auto populate a previously submitted answer for vendors who have answered the question before, saving them valuable time and less work to apply to your event. If you create a new question, the system will treat it as a completely new question even if the wording is identical.


When to Reuse Sections


Reuse existing sections when:

  • The questions and wording are exactly the same
  • Event requirements do not change
  • You want consistent responses across multiple events


There’s no need to clone a section if no changes are required.


Why Reusing Sections Matters

Reusing sections benefits both vendors and organizers.


For vendors:

  • Previously submitted answers can be automatically filled in when applying to another event
  • Less repeated data entry
  • Faster application completion


For organizers:

  • Less setup and maintenance
  • Cleaner application management
  • One reusable source for commonly used questions


Always Preview Your Application Before Publishing


Before publishing your event, it’s best practice to review how your application appears to vendors.


After adding, reusing, or reorganizing sections and questions, click Preview → Application to confirm:

  • All required questions appear as expected
  • Sections are ordered correctly
  • Reused questions are displaying properly
  • No unnecessary or duplicate questions are included


Previewing your application helps catch issues early and ensures vendors have a clear, smooth application experience before your event goes live.



Cloning a Section


Cloning a section allows you to duplicate an existing section—along with all of its questions—so you can make changes without affecting the original.

You can clone any section, including sections that contain template questions.


### When Should You Clone a Section?

Cloning is appropriate when you need to create a modified version of an existing section.


Clone a section when you want to:


  • Change the wording of one or more questions
  • Add or remove questions for a specific event
  • Create variations of a section within the same event
  • Test changes without altering the original section


Cloning gives you a separate copy that can be edited independently.


When Should You NOT Clone a Section?


Avoid cloning a section when:
  • The questions and requirements are identical
  • The section can be reused as-is
  • You want vendor answers to carry over automatically


Cloning identical sections creates unnecessary duplicates and prevents previously submitted vendor responses from being reused.



How to Clone a Section


Cloning a Section

  1. Navigate to the event you are creating questions for
  2. Open the Sections and Questions tab
  3. Locate the section you want to clone
  4. Click the three-dot menu beside the red + button
  5. Select Clone
  6. A duplicate section will be created automatically


The cloned section will appear with the same questions and layout as the original.


Note: Once a section is cloned, the original section cannot be cloned again unless the cloned version is deleted.


What Gets Cloned


When you clone a section:

  • All questions within the section are included
  • Question order is preserved
  • Required and optional settings are retained
  • Template questions are included in the cloned section



Adding Existing Questions to a Section


Adding existing questions allows you to include questions that already exist in your dashboard into any section—whether the section is newly created or cloned.

This lets you reuse individual questions without creating duplicates.


Important Clarification About Adding Existing Questions


When you add an existing question to a section:

  • The question is reused, not duplicated
  • The section references the same question from your dashboard
  • Vendor answers can auto-populate if the question was answered previously
  • The question can appear in multiple sections or events without being copied


No new question is created unless you explicitly choose Add New Question.


When Should You Add Existing Questions?


Adding existing questions is appropriate when you want to:

  • Reuse individual questions without cloning an entire section
  • Add previously created questions to a cloned section
  • Build or refine a section using questions you already have
  • Keep shared questions consistent across multiple sections or events


When Should You NOT Add Existing Questions?


Avoid adding existing questions when:

  • You need to change the wording or behavior of the question
  • The question should not reuse prior vendor responses


In those cases, create a New Question instead.



Understanding Internal Section Names


Internal Section Names are used to identify sections and questions inside the Application Question Builder. They help you organize, reuse, and manage questions—especially when you run recurring events or maintain multiple versions of similar content.


What Is an Internal Section Name?


  • An Internal Section Name is a label used only within the Application Question Builder
  • It helps you distinguish between similar sections or questions
  • Internal Section Names are NOT shown to vendors


Vendors only see the Section Name and the question text on the application.


Why Internal Section Names Matter


As you reuse questions and sections across events, Internal Section Names make it easier to:

  • Tell similar questions apart
  • Avoid accidentally reusing the wrong version
  • Manage updates year over year


Without clear Internal Section Names, multiple questions or sections can look identical in the builder—even if they serve different purposes.


How to Name Your Internal Section Names


Internal Section Names are used only inside the Application Question Builder to help you organize, manage, and reuse sections—especially across multiple events. Because vendors never see Internal Section Names, these names should be written for your internal clarity, not for public display.


Clear and consistent Internal Section Names make it easier to distinguish similar sections, avoid mistakes, and confidently reuse sections over time.


Best Practices for Naming Internal Section Names


  • Use clear, descriptive names that explain the purpose of the section
  • Include years, versions, or qualifiers when sections may change over time
  • Avoid reusing the same Internal Section Name for different sections
  • Do not rely on short or generic labels


Examples:


Good Internal Section Names:


  • 2025 Terms & Conditions
  • 2026 Terms & Conditions
  • Indoor Vendor Requirements
  • Food Vendor Permits
  • Holiday Market Rules


Avoid These Internal Section Names:


  • Terms
  • Requirements
  • Vendor Info
  • Section 1
  • Rules


Well-named Internal Section Names help keep your Application Question Builder organized and reduce confusion as your events and applications evolve—without changing what vendors see on the application.


Internal Section Name vs. Section Name (Important Difference)


  • Internal Section Name: Used only inside the Application Question Builder to help you identify sections and questions
  • Section Name: Displayed to vendors on the application


Note: Vendors never see Internal Section Names. Only the Section Name is visible on the application.



Where You’ll See Internal Section Names


Internal Section Names appear in the Application Question Builder to help distinguish sections and questions from one another—especially when you have reused or cloned content.


Internal Name vs Section Name



How to Change an Internal Section Name


You can update an Internal Section Name at any time without affecting what vendors see.


How to change Internal Name

To change an Internal Section Name:

  1. Go to your Event
  2. Open the Sections and Questions tab
  3. Locate the section you want to change
  4. Edit the Internal Section Name field
  5. Click Update to save your changes


Changing the Internal Section Name does not change:

  • The Section Name shown to vendors
  • Previously submitted vendor responses



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Updated on: 09/02/2026

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