Creating Your Trial Event in BoothCentral

BoothCentral's Trial Subscription allows promoters to familiarize themselves with the BoothCentral's event management capabilities (in-person, virtual and hybrid). You can accept up to 5 applications without committing financially. It's a great opportunity to see how things work from all angles - as an event promoter, vendor/booth host, and event attendee.

Create an Event Organizer Account

If you haven't done so, create an event organizer account on BoothCentral at https://my.boothcentral.com/v/create-account/promoter.

Create Your Event

Once your promoter account is created, log in as an event organizer. From your Dashboard, click the 'Create an Event' button.

Dashboard + Create Event

There are six sections. Fields marked with an asterisk (*) are required.

1. Event Listing

This is where you will fill out Basic Information, Contact Information, and General Details about your event to be shown on your public Event Details page. For the Event Banner Image, refer to this guide on the most optimal resolution and size. Please fill out as much contact information as possible; this is how the booth hosts will reach you if they have questions about your event.

Event Listing

2. Virtual Event Page

For Virtual events, you will have the option to upload banner images, choose your video option. You can also decide if you want to have an event-wide chat box or not.

3. Booth Host Application

You can select from BoothCentral's standard questions that are included in your event application in this section. The Virtual Event section is automatically included if you indicated it is a Virtual Event in the previous section.
For Virtual Events, we recommend excluding the "Product / Services Questions" to ensure it is as simple as possible.

BoothCentral only supports custom questions with a Standard Subscription.

4. Booth Offerings

This is where you specify what type and how many virtual spaces you would like to offer. For your trial event, you can keep it simple and create one booth type. If you plan to host an event with more than 5 participating booth hosts or organizations in the future, check out this article to better understand how to configure your booths.

For the Trial Event, you can either choose to charge $0, or charge a small fee to to explore how the payment process works.



5. Add-ons

You can offer additional products to your booth hosts in this section.  (This is commonly used for in-person events than virtual, for example - tables, chairs, etc.) For virtual events, this may be a good spot to offer booth hosts an interview in your video or a social media post for added value.

5. Accept Payments

BoothCentral, by default, will accept online credit card payments on your behalf through a Stripe Connect Account. You can also allow other payment methods such as check, cash, PayPal, or ACH. Simply select the corresponding checkboxes and provide the necessary instructions (for more details - click here). For example, if you decide to accept checks, provide a mailing address in the text box. If you decide to accept PayPal, provide a link to your PayPal payment page. NOTE that BoothCentral does not have the ability to accept PayPal payments directly on its platform.



The last part of this section is to specify your payment terms. If you decide to split the total amount due into multiple payments, the 1st payment should either be Due Upon Acceptance or Due On Sign Up. The difference between the two options is that for Due Upon Acceptance, the booth host's credit card will not be charged until you accept them into the event, whereas for Due On Sign Up, their credit card is charged when they submit the application. Note that with Due Upon Acceptance, if the booth host opts to pay by credit card, their credit card will automatically be charged as soon as you accept them into the event. The booth host does not need to log back in to submit a payment nor do you need to do anything else.

If you'd like the fees to be split into multiple payments, you can click the pink plus arrow to make the remaining amount due a set number of Days after Sign Up or Days before Event.



If you're planning to only use the Trial Subscription to explore BoothCentral, you may want to set the price of your booth to $0 so you will not be required to enter credit card information when you apply as a booth host.

There are no BoothCentral Fees imposed on Booth Hosts using the Trial Subscription. This will allow you to grow familiar with the platform without incurring costs!

First Time Promoters

If you are a first time event organizer and this is your very first event, you will have the option to create a Stripe Connect Account. This is a necessary step if you wish to charge booth hosts for their booths. However, if you do not want to charge booth hosts for their booths, you will not need to set up a Connect Account.

Stripe is BoothCentral's credit card payment processor and will handle all the necessary fund transfers to and from your bank account. It also securely handles and stores booth hosts' credit card data. As such, BoothCentral does NOT have access to any of your booth hosts' or your sensitive data.

For information on editing your event after you've published it, click here.
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