Creating Your Trial Event

BoothCentral's Trial Subscription allows Event Organizers to familiarize themselves with the BoothCentral's event management capabilities (in-person, virtual, and hybrid). You can accept up to 5 applications without committing financially. It's a great opportunity to see how things work from all angles - as an event organizer, vendor/booth host, and event attendee.

Create an Event Organizer Account

If you haven't done so, create an Event Organizer account on BoothCentral.

Create Your Event
Video instructions located here and at the end of this article.

Once your Event Organizer account is created, log in and click the Create an Event button. There are many sections which you can move between using the left navigation bar (after you've named your event). You changes will automatically be saved.


Event Listing

This is where you will fill out general information about your event. There are three sub-sections:
Basic Information - This section will ask for your event's name, cover image, and the dates/times.
Contact Information - This section will ask for your contact information.
Additional Details - This section allows you to upload an Exhibitor Manual and asks for information about refunds and deadlines.

Don't miss the Preview button at the top right of the Create an Event page! You will be able to see what your event page will look like by clicking this button. For Virtual and Hybrid events, there are two tabs of the Preview page - Event Info Page & Live Event Page. You will be able to customize Live Event Page after you have published your event.
Booth Application

Application - You can select what questions are included in your event application in this section. The Virtual Event section is automatically selected if you indicated it is a Virtual or Hybrid event in the Event Listing section. If you have custom questions you would like added, please send an email to support@boothcentral.com.

Note: The Products/Services questions are primarily intended for in-person events, so we recommend not selecting this option for your virtual event as it creates more images for your booth hosts to upload. The Social Media questions are intended to make it easier to quickly jury applicants, they do not populate into the tiles. If you don't need social media information as the event organizer, we recommend that you do not select this option.
Booths- Specify what type and how many virtual spaces you would like to offer. Click the + sign to add additional booths. For your trial event, you can keep it simple and create one booth type. If you plan to host an event with more than 5 participating booth hosts or organizations in the future, check out this article to better understand how to configure your booths. For the Trial Event, you can either choose to charge $0, or charge a small fee to to explore how the payment process works. If you're planning to only use the Trial Subscription to explore BoothCentral, you may want to set the price of your booth to $0 so you will not be required to enter credit card information when you apply as a booth host.

Add-ons - You can offer additional products to your vendors in this section.  This is primarily used for in-person events (for example, you could rent tables, chairs, etc. here).

Vendor Payments - BoothCentral, by default, will accept online credit card payments on your behalf. If you also allow other payment methods such as Check, Cash, PayPal, or ACH, select the corresponding checkboxes and provide the necessary instructions (for more details click here). NOTE that BoothCentral does not have the ability to accept PayPal payments directly on its platform. The last part of this section is to specify your Payment Terms.

Stripe
Because this is your first BoothCentral event, you will be redirected to a Stripe page after completing the Payment Terms section to sign up for a Stripe merchant account. Stripe is BoothCentral's credit card payment processor and will handle all the necessary fund transfers to and from your bank account. It also securely handles and stores the Booth Hosts' credit card data. As such, BoothCentral does NOT have access to any of your or your booth hosts' sensitive data.

For information on editing your event after you've published it, click here.

There are no BoothCentral Fees imposed on booth hosts using the Trial Subscription. This will allow you to grow familiar with the platform without incurring costs!

Virtual Live Event Page

After publishing your event, a new section named Virtual Live Event Page will appear in the left task-bar. There are three sub-sections:



Branding & Content - This section will ask for images for your Virtual Live Event Page. You are also able to add more tabs to your Event Page here.
Stage - If you're planning to have an event video as part of your event, this is where you will set that up.
Advanced Options - This section allows you to control additional aspects of your event. For example, you could change "Meet the Vendors" to "Meet the Artists", or "Meet the Exhibitors".

Step 2: View Your Trial Event Listing

Video Instructions

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